Knowledge base · Nextcloud
Nextcloud — guides
Guides for your Nextcloud — setup, apps, sync, migration.
Overview
27 articles in this category
From setup to advanced topics, in a sensible order.
First login as a Nextcloud admin
What to do after your Nextcloud is provisioned — login, profile, the important first settings, what we handle and what you handle.
Admin GUI overview — what you'll find where
Nextcloud's administration settings are big. Here's a tour of the sections that matter and what they do.
Creating users and groups
Create users for family, club or team, organize groups, set quotas, control login behavior.
Sharing — files with others, internally and externally
Sharing files in Nextcloud — within your cloud with other users, with groups, or externally via sharing link.
Securing sharing links — password, expiration date, file drop
Protecting public sharing links: password protection, expiration date, limiting permissions. Plus file drop for upload-only recipients.
Two-factor authentication and security
Enable 2FA, create app passwords, brute-force protection, recommendations for running Nextcloud securely.
App overview — the most important Nextcloud apps
The Nextcloud app store has hundreds of apps. Which ones you actually need, which we recommend, and which call for caution.
Calendar, Contacts, Tasks — the standard PIM apps
Appointments, contacts and tasks in Nextcloud — with sync to iPhone, Android, Outlook, Thunderbird via CalDAV/CardDAV.
Talk — chat and video conferencing
Nextcloud Talk is the built-in messenger and video conferencing server. What it can do, where its limits are, and how to make the most of it.
Talk High Performance Backend (HPB) — technology and limits
When standard Talk hits its limits, the HPB comes into play. What it does technically, how it scales Talk — and how to book our Talk HPB for your Nextcloud.
Office in Nextcloud — Euro-Office, OnlyOffice and Collabora at a Glance
You want to edit Word, Excel and PowerPoint files right in the browser. Which options exist, how do they differ, and which one fits you?
Why app-store office versions are problematic
The office suites from the Nextcloud app store are convenient to install, but often not stable enough for serious editing. Here are the reasons and what we recommend.
Setting up and using OnlyOffice
Activate OnlyOffice in Nextcloud, connect it to a dedicated server, typical workflows. What you need to watch out for, what we handle at xaweho.
Setting up and using Collabora Online
Enable Collabora in Nextcloud, connect a dedicated server, typical workflows. Strong with OpenDocument, weaker with MS formats.
Nextcloud desktop client — Mac, Windows, Linux
Have your Nextcloud files locally as a folder too. Setup, selective sync, virtual files, typical pitfalls.
Mobile Apps — iOS and Android
Nextcloud on your phone: automatic photo upload, offline files, Talk, Notes. Setup and our recommendations.
WebDAV — mounting Nextcloud as a network drive
Mount Nextcloud files directly as a drive on Mac, Windows, Linux — without the desktop client. When that makes sense and how to do it.
Understanding and managing app passwords
Why every connected app should get its own generated password — and how to revoke lost or compromised passwords.
End-to-end encryption — what it does and what it doesn't
E2EE in Nextcloud: enable per folder, recovery mechanisms, hard trade-offs. When it truly makes sense and when it doesn't.
Branding and theming — Nextcloud in your own look
Logo, colors, slogans, background: Nextcloud in the style of your company or club. What the theming app lets you do as admin.
Euro-Office, OnlyOffice or Collabora?
Three browser office editors for Nextcloud compared: format strengths, licensing model, support path — and a clear decision logic.
The Mail app in Nextcloud — Mailcow integrated
The Nextcloud Mail app as a webmail frontend for Mailcow or other IMAP servers. Setup, what it can do, what it can't.
Notes, Deck, News, Bookmarks — the small apps with big value
Notes, kanban boards, RSS reader, bookmark management. The inconspicuous helpers in Nextcloud you probably need.
Files Access Control and Workflow — rules for file actions
Automatic rules that block or trigger file operations: assign tags, restrict sharing, run conversions. What you can do as an admin.
Photos app — your photo collection in Nextcloud
Photo gallery, albums, automatic recognition, sharing. How the Photos app organizes your photo collection.
OCC commands — how we handle them
What Nextcloud's CLI tool OCC can do, which tasks we run for you via ticket — and why there's no SSH access with us.
Setting up Nextcloud — first steps after ordering
Login, install apps, set up sync on Mac, Windows, iOS and Android. Productive in under 30 minutes.
Ask us about Nextcloud.
If a guide is missing or a step doesn't work — open a ticket. We help directly and update the knowledge base where it makes sense.